Explorers Club - Grades K-5

Explorers Club is a high quality, before-and-after-school childcare program for children, kindergarten to 5th grade. At Explorers, we provide children opportunities to learn through a wide variety of activities such as art, music, science projects, cooking, games, writing, reading, crafts, outdoor play, computers, practicing social skills, gym time, dramatic play and much more! There is a balance of activity options that includes large group, small group and individual choices.

($35 per child registration fee – non-refundable)

Benefits of Explorers Club

  • Flexible enrollment options including before and/or after school two to five days per week.
  • Extended hours (6:30 a.m. to 6 p.m.) to accommodate the schedule of working parents.
  • Full-day programming on non-school days and during the summer.
  • Conveniently located in all our elementary schools.
  • Low student-to-staff ratios allow staff to give individualized attention to each child.

Types of care available

  • Before and after school: For families who are seeking care beyond school hours. Register for care before school, after school, or both. Both school day options include a nutritious snack.
  • Non-school days: For families who are currently enrolled in the program when school is in session, but also need care on non-school days.
  • Summer: For families seeking care over the summer, when school is not in session.

Schedule

Parents are asked to enroll their children in Explorers on a consistent schedule, two to five days, at the same time increments each week for a minimum of four weeks. Changes to a family's schedule must be made in writing at least one week before modifications are set to take effect. Requests will be approved on a space-available basis and there will be a $10 fee per child for each change.

Adding a day to your schedule from time to time is no problem. Additions will be approved on a space-available basis and require 24-hour advanced notice. Add-a-Day rates apply.

Registration Questions

How do I register for Explorers Club?

Minnetonka Community Education uses Eleyo for registering for Community Education classes, including Explorers Club. Eleyo allows you to manage your Explorers Club schedule online, register for all non-school days at once, pay with your credit/debit card or checking/savings account, view and print invoices, print tax and dependent care receipts throughout the year and sign up for text message notifications.

Using the steps below, you will create an account for yourself and a profile for all of your family members. Then you can register for Explorers Club or Junior Explorers Club. This process should take approximately 25 minutes to complete.

First create an account for yourself and then create a profile for your child(ren). Click this link: https://minnetonka.ce.eleyo.com and use the steps below.

Eleyo Login and Set-up

  1. Access the site by going to: http://minnetonka.ce.eleyo.com . NOTE: Eleyo works best when using the Google Chrome browser.
    1. Select in the upper, right corner of the screen. If you already have an Eleyo Account, enter your email and password to log in and skip to Register for Explorers Club and/or Junior Explorers Club below. If you do not have an account, you will need to create one by selecting Sign Up.
    2. Complete the Register a New Account Form and select Create Account. Please note: The account should be created in the parent’s name.
  2. Next, log in using your email address and password. NOTE: An email will be sent from Eleyo with a link to verify your account.
  3. Once logged in, select Manage Relationships on the dashboard to add a family member.
  4. Select Add Family Member/Relationship to add family members. If you have an elementary-aged child, select your child’s grade from the drop down menu then select the current (or upcoming school year depending on when you are registering) from the School Year drop down to indicate your child’s grade. If your child is preschool aged, you will select Kindergarten and the year they will start Kindergarten.
  5. Select Create Person to complete the profile. Add all family members.
  6. After you have finished setting up your account and created a Profile for your child, you have completed the Account set-up process and are ready to register your child(ren) in the Eleyo system.

Explorers Club Registration

  1. From your dashboard, select Explore All Programs in the right hand corner, then choose Explorers Club Child Care and select Registration.
  2. Select your child from the list on the left. After verifying your child’s information, select Looks Good, Start Registering.
  3. Add at least three Emergency contacts for your child’s account and select Continue.
  4. Choose the location your child will attend Explorers Club and select Continue.
  5. Please read and agree to the Terms and Conditions and select Continue.
  6. Select your child’s start date and what days of the week they will be attending and select Continue.
  7. Next, answer all questions and select Complete Questions and Continue at the bottom of the page.
  8. Add saved Payment Method and enter your payment information. Please note: You will not be charged the registration fee until your contract is approved, usually in 2-3 days. Then, select Complete Registration.
  9. You will be led to a confirmation page. If you wish to register for non-school days at this time, select Register for Non-School Days. Non-school days will be approved closer to the non-school day dates. You may also register another child for Explorers Club from this page.
  10. You will receive an email confirming your schedule and notifying you that your contract is waiting for review. Once our staff has approved the schedule, you will receive another email with a confirmation. Please note: During the school year, you may change your schedule at any time; however, changes must be made at least five school days before the effected change date and are accepted on a space available basis.

What happens if I miss a registration deadline?

Explorers Club publicizes registration deadlines in a number of ways (district emails, website, at Explorers Club sites, etc.). Please note that students registering after the deadline will not be able to begin until required staffing is in place.

Please call the Explorers Club Enrollment and Billing Department at 952-401-6832 for more information.

Can my child attend on a day not regularly scheduled (add a day)?

Currently enrolled Explorers Club children have the option of attending on days for which they are not currently enrolled. Care is available on a space available basis. Requests must be received by the site supervisor at least 24 hours in advance. A cancellation of an add-a-day must be received with a 24-hour notice or charges will apply. Please call your child’s site with your request.

Explorers Club Site Phone Numbers

  • Clear Springs 952-401-6975
  • Groveland 952-401-5582
  • Deephaven 952-401-6917
  • Minnewashta 952-401-5481
  • Excelsior 952-401-5631
  • Scenic Heights 952-401-5464

How do I change my child’s Explorers Club schedule?

Families can make request a change in their child’s schedule at any time via Eleyo. Please remember that five business days are required to make a schedule change.

Please note: Eleyo refers to a student’s schedule as their “Student Contract.” Make sure to do this for each child.

  • Log on to www.minnetonka.ce.eleyo.com. Please note: Eleyo works best when using the Google Chrome browser.
  • Select Explore All Programs.
  • Select View Your Dashboard.
  • Under Your Accounts, select your Explorers Club Child Care account.
  • Under Current and Upcoming Contracts, select your current contract.
  • Select Change Schedule.
  • Select your new schedule and select Submit Contract Schedule Changes.
  • If you are looking to add-a-day, please contact the Explorers Club Supervisor at your school.

Payment Questions

How much does Explorers Club cost?

Deephaven and ExcelsiorDailyAdd-a-day
Before school (6:30-8 a.m.)$10.05$11.05
After school (2:40-6 p.m.)$14.40$15.40
Before and after school$24.45$26.45
Clear Springs, Groveland, Minnewashta
and Scenic Heights
DailyAdd-a-day
Before school (6:30-8:40 a.m.)$11.60$12.60
After school (3:20-6 p.m.)$12.85$13.85
Before and after school$24.45$26.45

Minnetonka Explorers Club does not offer financial assistance. However, the county in which you live offers ongoing financial assistance to those that qualify. Please contact the Explorers Club office at 952-401-6838 for more information.

Is tuition assistance available for Explorers Club?

Minnetonka Explorers Club does not offer financial assistance. However, the county in which you live offers ongoing financial assistance to those that qualify. Please contact the Explorers Club office at 952-401-6838.

How does billing work for Explorers Club?

Fees are charged based on the days and program components you registered for, not on attendance (see prolonged illness for exceptions). You will not receive credit for late arrival or early pick-up, nor when children leave Explorers Club to participate in other activities.

An email will be sent (after each month of service) when invoices are ready to be viewed online. The monthly fees will be charged to the Visa/MasterCard/Discover or checking/savings account we have on file. Charges will be processed on the 15th of each month.

A $15 fee will be added to your account if your payment method is declined for any reason. Please notify Billing and Enrollment or update your account online if there are any changes to your account. Past due accounts will be sent to collections and may incur legal fees.

Year-end payment summaries can be accessed online. Our Federal Tax Identification number is 41-6001402. This number is the number you need to complete your childcare expense forms.

If you are enrolled with your employer in a Flex Benefit Plan, forms will be signed only after payment has been received. Please contact Billing and Enrollment if you have any questions.

Explorers Club does not offer scholarships. Financial assistance may be available to qualifying families through Hennepin County and Carver County’s. Please contact the Explorers Club Enrollment and Billing Department at 952-401-6838 for additional information.

How do I make a payment for Explorers Club?

Families can make a payment at any time to their Explorers Account.

Please follow the instructions below:

  1. Log in to your Eleyo account at https://minnetonka.ce.eleyo.com. Please note: Eleyo works best when using the Google Chrome browser.
  2. Select Explore All Programs.
  3. Select View Your Dashboard.
  4. Under Your Accounts, select your current Explorers Club Child Care account.
  5. Under Latest Invoice, select Pay.

How do I update my Explorers Club auto pay?

Explorers Club families can go into their Eleyo account at any time and update their auto payments on file.

  1. Log into your Eleyo Account at https://minnetonka.ce.eleyo.com. Please note: Eleyo works best when using the Google Chrome browser.
  2. At the upper right corner, select Explore All Programs.
  3. Select View Your Dashboard on the upper right side.
  4. Under Your Accounts, select your current Explorers Club Child Care account.
  5. On your account page, scroll down to Auto Payments.
  6. Select Choose a Different Payment Method.
  7. Select Add Saved Payment Method, enter your information, and select Save the Payment Method.
  8. Select the new saved payment method from the left side and select Use Selected Payment Method.

Is there credit for illness or absence?

If your child will not be attending the program because of a scheduled appointment, or other planned absence, please call your site number below and leave a message. If your child is ill, when you call the school to report the illness or pick up your child from school, please remember to also call Explorers Club before his/her normal arrival time. If you neglect to notify us of your child’s absence and staff spends time trying to find your child, a $10 child search fee will be assessed.

Explorers Club Site Phone Numbers

  • Clear Springs 952-401-6975
  • Deephaven 952-401-6917
  • Excelsior 952-401-5631
  • Groveland 952-401-5582
  • Minnewashta 952-401-5481
  • Scenic Heights 952-401-5464

If a child does not arrive at Explorers Club as intended, the site supervisor will:

  1. Contact the school to see if the child was in attendance.
  2. Contact the parents.
  3. If the parents cannot be reached, persons listed as Authorized Pick Ups or Emergency Contacts will be called.
  4. If no one knows the whereabouts of the child, the authorities will be called.

We take our responsibility to care for your child very seriously. If you neglect to notify us of your child’s absence and staff spends time trying to find your child, a $10 child search fee will be assessed.

Illness or Emergency

If your child becomes ill while at Explorers, you will be contacted and asked to pick them up within one hour. We will try to provide your child with a quiet area to rest until you arrive. School district policy requires that children have no fever, vomiting or diarrhea for 24 hours before returning. Please contact us if your child is diagnosed with a communicable disease so we can alert all families that their child may have been exposed.

In the event of an emergency, parents will be notified as soon as possible. If the parents cannot be reached, we will call the person you have indicated for us to call. If necessary, children will be transported to Methodist Hospital by a local emergency unit for treatment. The child will be transported at the parents’ expense. Children who receive minor injuries will be given first-aid and parents will be notified. All staff are trained in emergency first-aid procedures.

Prolonged Illness

If you know your child will be out sick for several days; please notify the site supervisor and billing and enrollment as soon as possible. If the child is absent from the program due to illness or accident, we require payment as follows:

  • 1 day or 2 consecutive contracted days = full tuition rate
  • 3 consecutive contracted days = 50% of daily rate
  • 4 or more consecutive contracted days = 25% of daily rate

Your child’s place will be held. Account adjustments will appear on the monthly invoice.

Vacations and other Plans

If you know your child will be on vacation, at a play date, has a doctor appointment, or will be gone for any reason, please notify your Explorers Club site supervisor with the dates that s/he will be gone. There is no credit for missing regularly scheduled days of Explorers Club. However, you will not incur the additional $10 child search fee.

How do I get copies of my invoices?

Explorers Club families can log into their Eleyo account at any time and download previous invoices. If you need signatures for Reimbursement Plans, please contact the Explorers Club office at 952-401-6832.

How to view and download invoices:

  1. Log into to your Eleyo account at https://minnetonka.ce.eleyo.com. Please Note: Eleyo works best when using the Google Chrome browser.
  2. Explore All Programs
  3. Select View Your Dashboard in the upper right corner
  4. Under Your Accounts, select your current Explorers Club Child Care account.
  5. Under Account Management, select View under Latest Invoice. From there, you are able to view previous invoices and print them. You will see the Tax ID on downloaded invoices.

Can I get year-end summaries of Explorers Club payments?

Explorers Club families can log into their Eleyo account at any time and download year-end statements.

Procedure to view/print Year End Payment Summary:

  1. Log in to your Eleyo account at https://minnetonka.ce.eleyo.com
  2. Select Explore All Programs
  3. Select View Your Dashboard
  4. Under Your Accounts, select your current Explorers Club Child Care account
  5. Under Account Management, select Download Tax Information
  6. Download, view and/or print your year-end statement. The Federal Tax ID Number will be on your downloaded year-end statement.

Program Questions

Where is Explorers Club located?

Explorers Club childcare for children in grades K-5 is offered before and after school at each of the six elementary schools.

School Year Explorers Club Sites:

  • Clear Springs Elementary School
  • Deephaven Elementary School
  • Excelsior Elementary School
  • Groveland Elementary School
  • Minnewashta Elementary School
  • Scenic Heights Elementary School

Is Explorers Club in session on non-school days?

Explorers Club is offered on most school release days from 6:30 a.m.-6 pm. These days offer a variety of activities and field trips. These days have a separate registration to accommodate individual family’s schedule needs. Any Non-School Day is taken out of the regular Explorers Club calendar for billing purposes and families that register for Non-School Days will be billed the daily Non-School Day rate.

How to register for non-school days on Eleyo:

  1. Log-in to your Eleyo account at https://minnetonka.ce.eleyo.com. Please note: Eleyo works best in the Google Chrome browser
  2. Explore All Programs
  3. Select Explorers Club Childcare
  4. Select Register for Non-School Days
  5. Choose the Attending Child and click on Continue
  6. Select the school year (under Choose Season) that you are registering for and click continue
  7. Select your Non-School Days or Late Start/Early Release Day and click continue. Please note: Eleyo denotes whether it is a non-school day or a Late Start/Early Release Day on the next screen.
  8. Select the Location your Child Attends Explorers on a Daily Basis from the drop down menu for each date.

How to confirm/remove non-school days:

  1. Log-in to your Eleyo account at https://minnetonka.ce.eleyo.com. Please note: Eleyo works best in the Google Chrome Browser
  2. Explore All Programs
  3. Select Explorers Club Childcare
  4. Select Current and Upcoming Contracts and click on your child’s contract
  5. Scroll down to Non-school Days

As long as they are still pending they can be removed. If they have been accepted, you will not see a “Remove” option and will need to call 952-401-6841 to have them removed as long as it is before the cancellation deadline.

Please note: You will not be charged the regular rate for any day that a student is regularly scheduled to attend that is also a non-school day. The system cannot take more than one daily rate and the non-school day rate overrides the regular rate. Therefore, a student has to register for that day in order to be able to attend (and charged the rate).

DOWNLOAD NON-SCHOOL DAY INFORMATION
(INCLUDES DEADLINES)

What is the security system for child pick-up?

Signing In and Out

  • For your child’s safety, we require that you or an authorized adult sign your child in and out of the program daily.
  • If you arrive when the group is away from the sign-in area, you are responsible for escorting your child to join the group.
  • Sign your child in upon arrival and be sure that a staff person is aware of your child’s arrival before you leave the site.
  • If you are going to be away from your place of work for the day, be sure to leave a phone number where you can be reached in case you are needed for a medical emergency.

Release of Children

  • Your child will be released only to people listed as Alternative Pick-Ups. Staff are required to ask for identification from anyone unfamiliar attempting to pick up a child. If an unauthorized person attempts to pick up your child, you will be contacted. If you can’t be reached, your child will be held until you or your emergency contact person arrives. Please notify the Explorers office in writing if you want to authorize additional adults to pick up your child.
  • We will release a child to either parent unless we have a written restraining order and/or a court order document which clearly states a parent is not to have contact with a child.

Do I need to notify Explorers Club if my child will miss a regularly scheduled Explorers Club day?

If your child will not be attending the program because of a scheduled appointment, or other planned absence, please call your Explorers Club site number below and leave a message. If your child is ill, when you call the school to report the illness or pick up your child from school, please also call Explorers Club before his/her normal arrival time.

Explorers Club Site Phone Numbers

  • Clear Springs 952-401-6975
  • Deephaven 952-401-6917
  • Excelsior 952-401-5631
  • Groveland 952-401-5582
  • Minnewashta 952-401-5481
  • Scenic Heights 952-401-5464

If a child does not arrive at Explorers Club as intended, the site supervisor will:

  1. Contact the school to see if the child was in attendance.
  2. Contact the parents.
  3. If the parents cannot be reached, persons listed as Authorized Pick Ups or Emergency Contacts will be called.
  4. If no one knows the whereabouts of the child, the authorities will be called.

We take our responsibility to care for your child very seriously. If you neglect to notify us of your child’s absence and staff spends time trying to find your child, a $10 child search fee will be assessed.

Will my child have a snack at Explorers Club?

A breakfast snack is provided for morning Explorers Club.

Healthy after school snacks are provided by Nutrition Services. This may include fruits or fruit juice, crackers, cheese sticks, vegetable sticks, etc.

Snack menus are posted on the Nutrition Services website and are posted at each Explorers Club site.

How does Explorers Club handle children with food allergies?

If your child has a food allergy, parents must bring your child’s Allergy Action Plan, a Medical Release form and their medications to the site on their first day. Explorers Club uses Nutrition Services and some processed snacks may include cross contamination at the manufacturing site. Please call Nutrition Services for additional information for Explorers Club snack options or encourage your child to always choose the fresh fruit option.

Does my child need an Explorers Club t-shirt?

Each child will receive an Explorers Club t-shirt, which is required on field trips. Additional shirts can be purchased for $10. If your child forgets their t-shirt on a field trip day, a new one will be provided and a $10 charge will appear on your next invoice. T-shirts should be labeled with the child’s name.

What if I am unable to pick up my child by 6 p.m.?

Late Pick-Up

  • Explorers Club closes at 6 p.m. All children must be picked up no later than 6 p.m. according to the time on the iPad at the sign-out table. If an emergency delays you and you are going to be late picking up your child, make plans for someone you have designated as an alternate pick-up person to pick up your child on time, and call the program staff immediately.

In the event that your child is still at the program after closing and we have not heard from you, we will take the following steps (in order):

  1. Attempt to reach you on your home, work or cell phone number.
  2. Call the people you listed as authorized to pick up your child.
  3. If you are more than 30 minutes late, the police will be contacted for assistance.

A late fee of $10 is charged for each five minutes (or portion thereof) that parents are late picking up a child. After the third instance, childcare services may be suspended or terminated.

How do I authorize new people to pick my child up from Explorers?

From your computer:

1.Login to your Eleyo account at https://minnetonka.ce.eleyo.com
2.Explore All Programs
3.Select Explorers Club Child Care
4.Select Account Management
5.Select Managed Authorized Pickups
6.Select Add Authorized Pickup
7.Save Authorized Pickup to save their information
8.To remove an Authorized Pickup, select the red button on the right side of their information.

Watch our Explorers Video


Manage My Account

Please note there is a $35 registration fee per child, which is non-refundable.


Contact

Susie Gillespie
Program Manager
(952) 401-6824

Minnetonka Community Education Center
4584 Vine Hill Road
Deephaven, MN 55331

Hours: 6:30 a.m.-6 p.m. weekdays

Additional Contacts by School



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