Summer Explorers

Summer Explorers Club is a flexible, full-day childcare program for children age 4 (by June 1) through grade 5. Featuring a variety of indoor and outdoor recreational activities and weekly field trips, the Minnetonka Explorers Club Summer program ensures your child will have a fun, active summer. Throughout the summer, children will participate in a wide variety of activities such as art, music, science projects, cooking, games, writing, reading, crafts, outdoor play, computers, practicing social skills, gym time, dramatic play and much more! There is a balance of activity options that includes large group, small group and individual choices.

The registration deadline is Wednesday, May 10, at midnight.

Summer Explorers Club locations:

    • Excelsior Elementary
    • Deephaven Elementary
    • Clear Springs Elementary

Summer Explorers Club dates:

    • First date: Wednesday, June 14
    • Last date: Friday, August 25
    • Closed: Tuesday, July 4

Summer registration information:

    • Summer programming begins on Wednesday, June 14, and ends on Friday, August 25.
    • Summer options are for a full day only. Your child(ren) may attend a portion of the day but you will be billed for the full day.
    • Families must register for a minimum of 10 days per child throughout the summer. During the registration process, you will see a calendar for June, July and August. Please select the days you would like your child(ren) to attend.
    • The daily rate is $47.40 (grade K-5) or $51 (age 4).
    • The registration deadline is Wednesday, May 10, at midnight.

LocationAgesBeach/Water
Play Days
Ice Cream TruckField Trip Days*
Clear SpringsAge 4-Grade 5Wednesdays
(7/12-8/9)
Tuesdays
(7/11-8/22)
Varies: Thursdays
or Fridays
Deephaven
(No MCEC)
Age 4-Grade 5Tuesdays
(7/11-8/8)
Mondays
(7/10-8/21)
Varies: Wednesdays,
Thursdays or Fridays
ExcelsiorAge 4-Grade 5Tuesdays
(7/11-8/8)
Mondays
(7/10-8/21)
Varies: Wednesdays,
Thursdays or Fridays

*The exception is the week of 8/21, when all sites are on field trips Wed.-Fri.

Registration Questions

How do I register for Summer Explorers Club?

Minnetonka Community Education uses Eleyo for registering for Community Education classes, including Summer Explorers Club. Eleyo allows you to manage your Explorers Club schedule online, pay with your credit/debit card or checking/savings account, view and print invoices, print tax and dependent care receipts throughout the year and sign up for text message notifications.

Using the steps below, you will create an account for yourself and a profile for all of your family members. Then you can register for Explorers Club, Summer Explorers Club or Junior Explorers Club. This process should take approximately 25 minutes to complete.

First create an account for yourself and then create a profile for your child(ren). Click this link: https://minnetonka.ce.eleyo.com and use the steps below.

Eleyo Login and Set-up

  1. Access the site by going to: http://minnetonka.ce.eleyo.com . NOTE: Eleyo works best when using the Google Chrome browser.
  2. Select in the upper, right corner of the screen. If you already have an Eleyo Account, enter your email and password to log in and skip to Register for Explorers Club and/or Junior Explorers Club below. If you do not have an account, you will need to create one by selecting Sign Up.
  3. Complete the Register a New Account Form and select Create Account. Please note: The account should be created in the parent’s name.
  4. Next, log in using your email address and password. NOTE: An email will be sent from Eleyo with a link to verify your account.
  5. Once logged in, select Manage Relationships on the dashboard to add a family member.
  6. Select Add Family Member/Relationship to add family members. If you have an elementary-aged child, select your child’s grade from the drop down menu then select the current (or upcoming school year depending on when you are registering) from the School Year drop down to indicate your child’s grade. If your child is preschool aged, you will select Kindergarten and the year they will start Kindergarten.
  7. Select Create Person to complete the profile. Add all family members. After you have finished setting up your account and created a Profile for your child, you have completed the Account set-up process and are ready to register your child(ren) in the Eleyo system.

Explorers Club Registration

  1. From your dashboard, select Explore All Programs in the right hand corner, then choose Explorers Club Child Care or Summer Explorers Club and select Registration.
  2. Select your child from the list on the left. After verifying your child’s information, select Looks Good, Start Registering.
  3. Add at least 3 Emergency contacts for your child’s account and select Continue.
  4. Choose the location your child will attend Explorers Club and select Continue.
  5. Please read and agree to the Terms and Conditions and select Continue.
  6. Select your child’s start date and what days of the week they will be attending and select Continue.
  7. Next, answer all questions and select Complete Questions and Continue at the bottom of the page.
  8. Add saved Payment Method and enter your payment information. Please note: You will not be charged the registration fee until your contract is approved, usually in 2-3 days. Then, select Complete Registration.
  9. You will be led to a confirmation page. You may also register another child for Explorers Club from this page.
  10. You will receive an email confirming your schedule and notifying you that your contract is waiting for review. Once our staff has approved the schedule, you will receive another email with a confirmation.

What is the registration deadline for Summer Explorers Club?

Summer Explorers Club registration is available February 4, 2017, through May 10, 2017, at midnight.

What if I miss the summer registration deadline?

The Summer Explorers Club registration deadline is on Wed., May 10, 2017, at midnight.

If you register after the registration deadline, a child is not guaranteed a spot on the day that they need. Their name will be placed on a waitlist and families will be notified about a week ahead of the waitlisted date to let them know if a space opened up.

We recommend registering for all days you think you might need so that you you are guaranteed the spot. You can remove days ($10 change fee per child for as many days/changes you want to make all at once). Some people register for every day and then remove days as needed (with a 5 business day notice).

Please call the Explorers Club Enrollment and Billing Department at 952-401-6832 for more information.

Can my child attend on a day they are not scheduled?

If you request to add a day after the summer registration deadline of May 10, 2017, your child will be put on a waiting list and you will be notified the week before the requested date.

Please request the added day online by following the steps below:

  • Log on to www.minnetonka.ce.eleyo.com
  • Click on “Your Account” to manage your child’s Explorer’s Club account
  • Click on “Current and Upcoming Contracts” to request a contract change (need a five business day notice to make a change or be put on the waiting list)

Please call Billing and Enrollment at 952-401-6832 with questions.

How do I change my child’s Explorers Club schedule?

Families can make request a change in their child’s schedule at any time via Eleyo. Please remember that five business days are required to make a schedule change.

Please note: Eleyo refers to a student’s schedule as their “Student Contract.” Make sure to do this for each child.

  • Log on to www.minnetonka.ce.eleyo.com. Please note: Eleyo works best when using the Google Chrome browser.
  • Select Explore All Programs.
  • Select View Your Dashboard.
  • Under Your Accounts, select your Explorers Club Child Care account.
  • Under Current and Upcoming Contracts, select your current contract.
  • Select Change Schedule.
  • Select your new schedule and select Submit Contract Schedule Changes.

If you are looking to add-a-day, please contact the Explorers Club Supervisor at your school.

Payment Questions

How much does Summer Explorers Club cost?

The following rates are listed for your child's grade as of fall of 2017:

  • Ages 4-5 (not enrolled in Kindergarten in 2017): $51.00/day
  • Grades K-5: $47.40/day

The daily rates include a morning and afternoon snack. Please pack a bag lunch for your child each day.

Is tuition assistance available for Summer Explorers Club?

Minnetonka Explorers Club does not offer financial assistance. However, the county in which you live offers ongoing financial assistance to those who qualify. Please contact the Explorers Club office at 952-401-6838 for more information.

Is there a credit for illness or absence?

If your child will not be attending the program because of a scheduled appointment, or other planned absence, there will not be a credit for absence.

If your child is ill, there will not be a credit for absence. However, if there is a prolonged illness, please contact Enrollment and Billing at 952-401-6832 and we will work with you to remove days from your contract.

Illness or emergency

If your child becomes ill while at Explorers, you will be contacted and asked to pick them up within one hour. We will try to provide your child with a quiet area to rest until you arrive. School district policy requires that children have no fever, vomiting or diarrhea for 24 hours before returning. Please contact us if your child is diagnosed with a communicable disease so we can alert all families that their child may have been exposed.

In the event of an emergency, parents will be notified as soon as possible. If the parents cannot be reached, we will call the person you have indicated for us to call. If necessary, children will be transported to Methodist Hospital by a local emergency unit for treatment. The child will be transported at the parents’ expense. Children who receive minor injuries will be given first-aid and parents will be notified. All staff are trained in emergency first-aid procedures.

Vacations and other plans

If you know your child will be on vacation, at a play date, has a doctor appointment, or will be gone for any reason, please request to remove a day from your contract (keep in mind that there is a 10 day minimum requirement to be enrolled in Summer Explorers Club). There is no credit for missing regularly scheduled days of Explorers Club.

How does billing work?

Fees are charged based on the days and program components you registered for, not on attendance. You will not receive credit for late arrival or early pick-up, nor when children leave Explorers Club to participate in other activities.

An email will be sent (after each month of service) when invoices are ready to be viewed online. The monthly fees will be charged to the Visa/MasterCard/Discover or checking/savings account we have on file. Charges will be processed on the 15th of each month.

A $15 fee will be added to your account if your payment method is declined for any reason. Please notify Billing and Enrollment or update your account online if there are any changes to your account. Past due accounts will be sent to collections and may incur legal fees.

Year-end payment summaries can be accessed online. Our Federal Tax Identification number is 41-6001402. This number is the number you need to complete your childcare expense forms.

If you are enrolled with your employer in a Flex Benefit Plan, forms will be signed only after payment has been received. Please contact Billing and Enrollment if you have any questions.

Explorers Club does not offer scholarships. However, financial assistance may be available for those who qualify through the county in which you live. Please contact the Explorers Club office at 952-401-6838 for more information.

How do I make a payment?

Families can make a payment at any time to their Explorers Account. Please follow the instructions below:

  • Log in to your Eleyo account at https://minnetonka.ce.eleyo.com. Please note: Eleyo works best when using the Google Chrome browser.
  • Select Explore All Programs.
  • Select View Your Dashboard.
  • Under Your Accounts, select your current Explorers Club Child Care account.
  • Under Latest Invoice, select Pay.

How do I update my Explorers Club auto payment?

Explorers Club families can go into their Eleyo account at any time and update their auto payments on file.

  1. Log into your Eleyo Account at https://minnetonka.ce.eleyo.com/. Please note: Eleyo works best when using the Google Chrome browser.
  2. At the upper right corner, select Explore All Programs.
  3. Select View Your Dashboard on the upper right side.
  4. Under Your Accounts, select your current Explorers Club Child Care account.
  5. On your account page, scroll down to Auto Payments.
  6. Select Choose a Different Payment Method.
  7. Select Add Saved Payment Method, enter your information, and select Save the Payment Method.
  8. Select the new saved payment method from the left side and select Use Selected Payment Method.

How do I get copies of my invoices?

Explorers Club families can log into their Eleyo account at any time and download previous invoices. If you need signatures for reimbursement plans, please contact the Explorers Club office at 952-401-6832.

How to view and download invoices:

  1. Log into to your Eleyo account at https://minnetonka.ce.eleyo.com. Please Note: Eleyo works best when using the Google Chrome browser.
  2. Explore All Programs.
  3. Select View Your Dashboard in the upper right corner.
  4. Under Your Accounts, select your current Explorers Club Child Care account.
  5. Under Account Management, select View under Latest Invoice. From there, you are able to view previous invoices and print them. You will see the Tax ID on downloaded invoices.

Can I get year-end summaries of Explorers Club payments?

Explorers Club families can log into their Eleyo account at any time and download year-end statements.

Procedure to view/print Year End Payment Summary:

  1. Log in to your Eleyo account at https://minnetonka.ce.eleyo.com
  2. Select Explore All Programs
  3. Select View Your Dashboard
  4. Under Your Accounts, select your current Explorers Club Child Care account
  5. Under Account Management, select Download Tax Information
  6. Download, view and/or print your year-end statement. The Federal Tax ID Number will be on your downloaded year-end statement.

Program Questions

Where is Summer Explorers Club located this summer?

Summer Explorers Club childcare for children ages 4 through grade 5 are offered at the following sites:

  • Clear Springs Elementary School
  • Deephaven Elementary School
  • Excelsior Elementary School


What does a typical day of Summer Explorers Club look like?

Summer Explorers Club for children ages 4 through grade 5 is open from 6:30 a.m.-6 p.m. The following is a typical day of Summer Explorers Club. Families will be emailed a monthly newsletter and calendar with all the specific information for their child’s grade level.

  • Explorers Club open at 6:30 a.m.
  • Breakfast snack is served mid-morning (7:30-8:30 a.m. depending on grade level)
  • Morning rotations including a planned activity, gym time, outside time and free play
  • Lunches are between 11:15-12:45 p.m. based on grade level
  • Afternoon rotations including a planned activity, gym time, outside time and free play
  • Afternoon snack is served mid-afternoon (2:30-3:30 p.m. depending on grade level)
  • Explorers Club closes at 6 p.m.

How do I find out what the field trips are this summer?

Field trips are typically once per week starting the first full week of summer with the exception of the last week of summer that has full day field trips Wednesday-Friday. Families will receive information about the field trips if they are registered for a day that a field trip will occur. Field trip locations cannot be confirmed until after the registration date and are not publicized after the registration date for safety reasons.

Does my child need an Explorers Club t-shirt?

Each child will receive an Explorers Club t-shirt before the first field trip, which is required on all field trips and in-house field trips. Additional shirts can be purchased for $10. If your child forgets their t-shirt on a field trip day, a new one will be provided and a $10 charge will appear on your next invoice. T-shirts should be labeled with the child’s name.

Are snacks and lunch provided at Summer Explorers Club?

Morning and afternoon snacks are provided for your child. Please be mindful of the drop-off time and pick-up time so your child can participate in the designated snack times.

A breakfast and afternoon snack menu will be provided on a monthly basis. Both breakfast and afternoon snacks include the option for juice, milk, or water.

Breakfast snack is typically served between 8-9 a.m. It varies from day to day, but there is always a cereal and fruit option. The second option could include a muffin, yogurt, bagel, and cheese cubes with fruit.

Afternoon snack also offers two options plus a fresh fruit option. The snack options vary daily, but could include animal crackers, Sun Chips, Go-Gurt, popcorn, fresh fruit boats, chips and salsa, and veggies with ranch dressing.

Please pack a bag lunch for your child each day. Milk is available for purchase each day for .50 cents. At least twice during the summer, Explorers Club offers a Take-a-Break lunch on specified days. If your child is registered for that day, you’ll have the option to order food for your child. There are details and deadlines for this option that are shared during the summer.

How does Explorers Club handle children with food allergies?

If your child has a food allergy, parents must bring your child’s Allergy Action Plan, a Medical Release form and their medications to the site on their first day. Explorers Club has a peanut/tree nut free table your child can sit at during meals and snacks. Hands are washed before and after each meal and snack.

What is your security system for child pick-up?

Signing In and Out

  • For your child’s safety, we require that you or an authorized adult sign your child in at drop off and out at pick up of the program daily.
  • If you arrive when the group is away from the sign-in area, you are responsible for escorting your child to join the group.
  • Sign your child in upon arrival and be sure that a staff person is aware of your child’s arrival before you leave the site.
  • Release of Children – Your child will be released only to people listed as Alternative Pick-Ups. Staff are required to ask for identification from anyone unfamiliar attempting to pick up a child. If an unauthorized person attempts to pick up your child, you will be contacted. If you can’t be reached, your child will be held until you or your emergency contact person arrives. Please notify the Explorers office in writing if you want to authorize additional adults to pick up your child.
  • We will release a child to either parent unless we have a written restraining order and/or a court order document which clearly states a parent is not to have contact with a child.

Late Pick-Up

  • Explorers Club closes at 6 p.m. All children must be picked up no later than 6 p.m. according to the time on the iPad at the sign-out table. If an emergency delays you and you are going to be late picking up your child, make plans for someone you have designated as an ALTERNATE PICK UP person to pick up your child on time, and call the program staff immediately.

In the event that your child is still at the program after closing and we have not heard from you, we will take the following steps (in order):

  1. Attempt to reach you on your home, work or cell phone number.
  2. Call the people you listed as authorized to pick up your child.
  3. If you are more than 30 minutes late and there’s been no communication, the police will be contacted for assistance.

A late fee of $10 is charged for each five minutes (or portion thereof) that parents are late picking up a child. After the third instance, childcare services may be suspended or terminated.

What if I am unable to pick-up my child by 6 p.m.?

Explorers Club closes at 6 p.m. All children must be picked up no later than 6 p.m. according to the time on the iPad at the sign out table. If an emergency delays you and you are going to be late picking up your child, make plans for someone you have designated as an authorized pick-up person to pick up your child on time, and call the program staff immediately.

In the event that your child is still at the program after closing and we have not heard from you, we will take the following steps (in order):

  1. Attempt to reach you on your home, work or cell phone number.
  2. Call the people you listed as authorized to pick up your child.
  3. If you are more than 30 minutes late, and there has been no communication, the police will be contacted for assistance.

A late fee of $10 is charged for each five minutes (or portion thereof) that parents are late picking up a child. Repeat instances may result in suspended childcare services.

How do I authorize new people to pick up my child from Explorers?

From your computer:

1.Login to your Eleyo account at https://minnetonka.ce.eleyo.com
2.Explore All Programs
3.Select Explorers Club Child Care
4.Select Account Management
5.Select Managed Authorized Pickups
6.Select Add Authorized Pickup
7.Save Authorized Pickup to save their information
8.To remove an Authorized Pickup, select the red button on the right side of their information.

A group of Explorers students in the library